If you are not sure, ask your department or school IT Pro for help.įor guidance on division of responsibility when using a UITS system approved for PHI, see Shared responsibility model for securing PHI on UITS systems. Because PHI must remain encrypted at rest, make sure you are using full-disk encryption on any device that has research data containing PHI on it. Once a recording is complete, follow HIPAA best practices for storing any recording that contains protected health information (PHI).Īt Indiana University, never store files containing sensitive institutional data, especially protected health information ( PHI) regulated by the Health Insurance Portability and Accountability Act of 1996 ( HIPAA), on your desktop workstation, laptop, USB flash drive, tablet, smartphone, or other mobile device unless the files are properly encrypted on the device, and your senior executive officer or the IU Institutional Review Board (IRB) has given prior written approval. Attendees can only record with host permission. Hosts with Zoom Health accounts can record Zoom meetings locally to their workstations. Zoom Health accounts do not allow cloud recordings. Physical, and technical safeguards that complement those UITS already has in place. You may use this system or service for work involving data that contain PHI only if you institute additional administrative, However, using this system or service does not fulfill your legal responsibilities for protecting the privacy and security of data that contain PHI. This UITS system or service meets certain requirements established in the HIPAA Security Rule thereby enabling its use for work involving data that contain protected health information ( PHI). In that email message, click Switch your Zoom account to New Account to activate your new account. You'll see a notification that Zoom has sent you an email message containing account activation instructions.On the "Switch to the New Zoom account" screen, carefully read the information about the potential consequences of switching Zoom accounts, and then click I Acknowledge and Switch.On the screen that says "You are signing into a Zoom account that is different from your current one", click Switch to the New Account.Go to Zoom at IU, and then click Log in to Zoom Health at IU.If you already have an email address, continue to the next step. For instructions, see Create a new IU email address if you have problems, contact your campus Support Center.
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